Why Innovative Technology is Essential
to Government Procurement

By definition, management requires you to evaluate and implement changes in procurement departments’ strategies, procedures and technologies to increase your chances of achievement. However, many government agencies fail to implement changes in terms of technology. This includes deciding to hold pre-bid meetings via webinar to increase efficiency and effectiveness in communication with your contractors.

You may ask yourself why managers would ignore this technological advance if it is helpful to their department. There are four intrinsic misconceptions that feed into this hesitation to implement pre-bid meetings via webinar and other aspects of technology.

  • Pre-bid meetings via webinar aren’t easy to use
  • Failure to understand how the technology works
  • Implementation of this technology is too costly or time consuming
  • Users won’t be open to making the necessary changes

Technology changes so quickly that what you used to conduct business just a few years ago is no longer effective. However, it is important for government agencies to realize technology isn’t the enemy. Because many employees and contractors already use technology in their daily lives, they are often more receptive to these changes than managers think. Therefore, it is easy to implement pre-bid meetings via webinar into your department.

In its early stages, on occasion, government agencies were using web conferencing to save time and money meeting with people internally. Today, there are even more benefits to this method of communication that include contractors, especially when you consider all the useful tools available like pre-bid meetings via webinar. Understanding these benefits and the change they can create will show you how important these tools can be.

  1. Pre-bid meetings via webinar are more cost efficient and effective than traditional meetings. Using Green Proposals, the only provider of pre-bid meetings via webinar, is cheaper than holding face-to-face meetings, especially when you need to reach out to people who aren’t in the same city. It is extremely easy for anyone to use our pre-bid meetings via webinar. Because we have operator assistance during every meeting there is no need for concern regarding telephonic or web connection for you or participating contractors.

 

  1. Create a transparent, professional environment with an online pre-bid meeting. Holding a pre-bid meeting via webinar through Green Proposals is ground-breaking and is well received by all.  Since each participant receives an audio/video replay of the meeting they always feel the information is presented in an easy to use format, allowing everyone to learn and understand even better. When your contractors are more informed, your pre-bid meeting will be more successful eliminating unnecessary follow-up phone calls, emails and even reducing the likelihood of protests.

 

  1. Lastly, a online pre-bid meeting allows users to integrate new services with familiar technology. When you hold a pre-bid meeting using Green Proposals, you will be able to use interactive features and even social networking to reach out to interested contractors and evaluate their level of reception to the new technology.

Once you understand how the implementation of innovative technology changes can benefit your Government Agency, you will see why you need to use Green Proposals so you can start changing your department. While it will always be a challenge to stay on top of the latest technology, pre-bid meetings via webinar are well worth the effort to make your department more functional and effective.